Privacy Policy

(Effective September 1, 2026)

Dougwrightawards.com is owned and operated by the Doug Wright Awards (“we” and “us”), a registered Ontario (Canada) not-for-profit corporation (Ontario Corporation Number 1960090). We respect your right to privacy and will collect, use, and store your personally identifiable information only in accordance with this privacy policy. This privacy policy may be amended from time to time in order to maintain compliance with the law and to reflect any changes to our data collection process. When we amend this privacy policy we will update the “effective” date at the top of this page. We recommend our users periodically review our privacy policy to ensure that they are notified of any updates. If necessary, we may notify users by email of changes to this privacy policy.

Consent
By using our site, users agree that they consent to the conditions set out in this privacy policy and the collection, use, and retention of the data listed in this privacy policy.

Personal Data We Collect
We collect only data that helps us achieve the purpose(s) set out in this privacy policy. We will not collect any additional data beyond the data listed below without notifying you first. We collection information in three ways: 1) when users sign up for our newsletter (this includes your email address); 2) when users fill in an entry form to our annual awards competition (this can include first and last name, email address, mailing address, phone number, date of birth, gender, credit card information, and head size); and 3) when you contact us directly with a customer query or to purchase an item (this can include first and last name, email address, mailing address, phone number, and credit card information).

How We Use Personal Data
Data collected on our website will be used only for the purposes specified in this privacy policy or indicated on the relevant pages of our site. We will not collect or use data beyond what we disclose in this privacy policy. Ways we use your personal data include: sending promotional emails; processing contest entries; fulfilling purchases; or communicating with users about questions or purchases.

Who We Share Personal Data With
We may disclose user data to any member of our organization who reasonably needs access to user data to achieve the purposes set out in this privacy policy.

We will not sell or share your data with other third parties, except in the following cases: 1) if the law requires it; 2) if it is required for any legal proceeding; or 3) to prove or protect our legal rights.

If you follow hyperlinks from our site to another site, please note that we are not responsible for and have no control over the privacy policies and practices of those sites.

Working With Service Providers
We may share your information with service providers that give us support services, such as credit card processing, website hosting, email delivery, and postal mail processing and delivery. We require these companies to refrain from using and disclosing your information, except when performing work for us or when the disclosure of your information is required by law. 

Social Media Platforms
If you post information on one of our social media platforms, the information you post, including your post information and your user name, may be seen by other visitors.

How Long We Store Personal Data
Some user data is stored indefinitely.

How We Protect Your Personal Data
All data is accessible only to our employees. Use of user information by an employee for any purpose not outlined in this privacy policy would result in the employee’s termination. While we take all reasonable precautions to ensure that user data is secure and that users are protected, there always remains the risk of harm. Therefore, we are unable to guarantee the security of user data beyond what is reasonably practical.

Minors
We do not knowingly collect or use personal data from children under thirteen years of age. If we learn that we have collected personal data from a child under thirteen years of age, the personal data will be deleted as soon as possible. If a child under thirteen years of age has provided us with personal data, their parent or guardian may contact us.

How to Access, Modify, or Delete Collected Data
If you would like to know if we have collected your personal data, how we have used your personal data, if we have disclosed your personal data and to whom we disclosed your personal data, or if you would like your personal data to be deleted or modified in any way, please contact us.

How to Opt Out of Data Collection, Use, or Disclosure
In addition to the method(s) described in the previous section, you can opt out of receiving our newsletter by clicking the “Unsubscribe” opt-out, or by contacting us directly. If you opt out of receiving promotional messages from us, we may still send you relevant non-promotional communications, including emails about submissions or purchases.

Contacting Us
If you have any questions, concerns, or complaints, you can contact our executive director, Conan Tobias, at:

The Doug Wright Awards
P.O. Box 611, Stn. P
Toronto, Ontario
M5S 2Y4
contact@dougwrightawards.com